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International Travel Process

All IUSM students pursuing international educational experiences must have their travel plans preapproved prior to departure. Please read the Policy on Medical Student Participation in International Educational Experiences (PDF). This policy covers all activities in which students will observe and/or participate in clinical activities or patient care, regardless of whether the experiences are intended for academic credit or not. Separate approval processes are required for groups and individuals:

Groups of IUSM Students Planning International Travel

  1. At least 6 months before the anticipated travel date, contact the Director of Medical Student Records and the Director of Study Abroad in the Office of International Affairs (abroad@iupui.edu; 317-278-0716)
  2. Follow the approval process required by the IU Office of Overseas Study: http://www.indiana.edu/~overseas/policies/develop/proposal.shtml
  3. Prepare a proposal in accordance with the IU Office of Overseas Study guidelines: http://www.indiana.edu/~overseas/policies/develop/proposal_outline.shtml
  4. Complete and sign Part A of the International Travel Verification Form (PDF). All IUSM students in the group must complete separate forms.
  5. Send a copy of the proposal, as well as completed verification forms, to the Director of Medical Student Records at least 90 days before the anticipated travel date.
  6. Upon verification of insurance and security requirements, the Director of Medical Student Records with forward copies of the documents to the Associate Dean of Medical Student Affairs and the Associate Dean of Undergraduate Medical Education for review and approval. This review period may require up to 30 days.
  7. Once the proposal is approved, the Associate Deans will each provide a letter of support to accompany the proposal.
  8. The proposal and supporting letters must be submitted to the Director of Overseas Study at least 60 days before the anticipated travel date. Once this proposal and letters have been reviewed at the Office of International Affairs, they will be forwarded to the Office of Overseas Study for review of the Overseas Study Advisory Council (OSAC). 
  9. After receiving OSAC approval, program participants must work with the Office of International Affairs to complete the required individual student forms (release and liability waiver, etc.)

Note: If the country for the program being proposed is under a U.S. Department of State Travel Warning, the timeline above should begin at least a month earlier than recommended to allow sufficient time for the appropriate paperwork.  For further instructions, see: http://www.indiana.edu/~overseas/policies/safety/safety_tw.shtml

Individual IUSM Students Planning International Travel, Including Special Electives

  1. Initiate travel plans at least 90 days before the anticipated travel date, including notification of the Director of Medical Student Records.
  2. Complete and sign Part A of the International Travel Verification Form (PDF) and submit to the Director of Medical Student Records at least 60 days before the anticipated travel date. The verification form should be accompanied by a brief description of the educational experience, including such elements as:
    • Name and contact information of the faculty member in charge of the educational experience
    • The educational objectives of the experience
    • How you will be assessed
  3. Upon verification of insurance and security requirements, the Director of Medical Student Records will forward copies of the documents to the Associate Dean of Medical Student Affairs and the Associate Dean of Undergraduate Medical Education for review and approval.
  4. Additional documentation and approvals will be required if elective credit is requested for the foreign experience. Please contact the Director of Medical Students Records for information.

For further information about the approval process, please contact the Director of Medical Student Records at 317-274-1970.

635 N Barnhill | Indianapolis, IN 46202 | Ph: (317) 274-1965 | Fax: (317) 274-4309