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Student Promotions Committee (SPC)

The Student Promotions Committee is appointed by the Dean to monitor student academic and professional standards as determined by the faculty.

The Committee reviews student academic performance after each grading period and after each USMLE. The Committee review will determine a student's status as outlined in Sections I through VII. The Dean may also request the Student Promotions Committee to review any issue pertaining to a student's evaluation and/or performance. Students in good standing who have satisfactory grades and evaluation reports automatically advance to the next unit of instruction. The Student Promotions Committee recommends action to address the problem for each student not in good standing.

I. Good Standing — A student in good standing has:

  • A. received a grade of Pass or better in all courses;
  • B. achieved required competency levels;
  • C. passed the appropriate national examination;
  • D. maintained acceptable academic ethics and professional behavior.

II. Academic Probation — A student loses good standing if he/she:

  • A. fails a course, clerkship, or elective;
  • B. fails to achieve required competency levels;
  • C. fails to maintain acceptable academic ethics and professional behavior;
  • D. fails USMLE Step 1 or 2;
  • E. is placed on academic probation.

III. Remedial Programs — The Student Promotions Committee will usually require one of the following programs for unacceptable professional behavior/ethics or for a student who receives a failing grade, or fails to achieve appropriate competency levels.

  • A. Repeat the entire year;
  • B. Repeat a regular course, clerkship, or elective;
  • C. Enroll in a special and/or designated course, program, clerkship, or elective;
  • D. Engage in independent study and/or take a special departmental examination and/or national examination;
  • E. Suspension from school.

IV. Reinstatement to Good Standing — After the student has completed the required course(s) and/or competency and/or retaken the appropriate national examination, the Student Promotions Committee will again review the academic record of the student who is on academic probation.

  • A. A student who is placed on academic probation for failing a course will remain on academic probation until such time as he/she has satisfactorily met course requirements.
  • B. A student who is placed on academic probation for failing to achieve required competency levels will ordinarily remain on academic probation until such time as he/she has satisfactorily completed the required competency.
  • C. A student who has been placed on academic probation for failing a national examination will be reinstated to good standing upon passing the examination.
  • D. A student who has been placed on academic probation for failing to maintain acceptable academic ethics and professional behavior will be removed from academic probation after satisfactorily completing the program specified by the Student Promotions Committee.

V. Dismissal — A student may be required to meet with the Student Promotions Committee to show cause why he/she should not be dismissed from school when he/she:

  • A. fails two basic science courses (one Step in the Northwest Center Curriculum) in the first and/or second year;
  • B. fails a course, clerkship, or elective while on academic probation;
  • C. fails two clerkships;
  • D. fails two electives;
  • E. fails an elective when he/she has previously failed a clerkship;
  • F. has been cited for five academic deficiencies, thereby establishing a pattern of marginal performance;
  • G. fails to achieve required competency levels;
  • H. has been cited for lack of acceptable academic ethics or professional behavior. This criterion may be used for dismissal if it is determined that failure of the course or clerkship is not adequate action.

The Student Promotions Committee will recommend either dismissal or an action (or actions) from Section III. A decision to recommend academic dismissal will prevent the student from continuing to attend classes unless the Student Promotions Committee determines otherwise.

VI. Reconsideration — A student may request further review by the Student Promotions Committee after receiving the Committee's initial dismissal decision. The student's request for reconsideration must be received, in writing, by the Chair of the Student Promotions Committee within 21 calendar days of Committee action. The student's presentation for reconsideration must provide new information not previously communicated to the committee. A Committee decision recommending dismissal is forwarded to the Dean of the Medical School for review and communication. The Dean’s decision is final and may not be appealed.

VII. Student Appearance Before the Student Promotions Committee — Under circumstances described in Sections V and VI, a student may be required to meet with or may request a meeting before the Student Promotions Committee. Legal representation for any party is not permitted at meetings of the Student Promotions Committee.

635 N Barnhill | Indianapolis, IN 46202 | Ph: (317) 274-1965 | Fax: (317) 274-4309